Category Archives: AP Setup

AP Setup

Setup Ageing period definition

This article describes how to set up ageing period definition in Dynamics AX 2012.

You can use aging period definitions to analyze the maturity of customer accounts and vendor accounts, based on a date that you enter. Each ageing period that you set up for the ageing period definition corresponds to a column on the list page or in the form or report when the analysis is performed. In Accounts receivable, ageing period definitions are also used to define customer ageing snapshots (ageing indicator are used in the collection form and not in the report).

You can setup several ageing period definition, but each period definition can only have 6 columns

Ageing period definition set up

Access:

  • Accounts receivable > Setup > Collections > Ageing period definitions
  • Accounts payable > Setup > Statistics > Ageing period definition

Create an Ageing period definition: display NYD, Current, 0-30, 31-60, 61-30, 91+

  • Click [New]
  • Enter a Ageing period definition name: Aged_Trial_Balance
  • Enter a description: example Ageing Not Yet Due to 90+ Days
  • In the periods, create a first period with
    • Period = Not yet due
    • Unit = 999
    • Interval = Unlimited
    • Select an ageing indicator
  • Create the second period
    • Period = Current
    • Unit = 0
    • Interval = Day
    • Select an ageing indicator
  • Create the third period: this period includes invoices due from current to -30days
    • Period = 1-30 days
    • Unit = -30
    • Interval = Day
    • Select an ageing indicator
  • Create the fourth period: this period includes invoices due from -31 days to -60 days
    • Period = 31-60 days
    • Unit = -30
    • Interval = Day
    • Select an ageing indicator
  • Create the fifth period: this period includes invoices due from -61 days to -90 days
    • Period = 61-90 days
    • Unit = -30
    • Interval = Day
    • Select an ageing indicator
  • Create the last period: this period includes invoices due from -91 days to unlimited
    • Period = 91+ days
    • Unit = -999
    • Interval = UnlimitedSelect an ageing indicator
  • Select printing direction = Backward

Ageingdefinition

 

Example in Accounts receivable > Common > Collections > Collections

Ageingdefinition2

Add signing policy to a workflow hierarchy

This article describes how to setup a workflow based on a hierarchy with signing limit in Dynamics AX 2012. Please read the article “Setup a workflow based on worker hierarchy”.

Example of the hierarchy I want to use :

Option A:

  • If Accountant 1 create an invoice with amount < 5000$, Senior accountant A has to approve the journal before the posting.
  • If Accountant 1 create an invoice with amount > 5000$, Senior accountant A has to approve the journal then Finance manager has to approve the journal before the posting

Option B

  • If Accountant 1 create an invoice with amount < 5000$, Senior accountant A has to approve the journal before the posting
  • If Accountant 1 create an invoice with amount > 5000$, Finance manager has to approve the journal before the posting

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