Vendor payment journals

This article describes how to use the payment journal in the accounts payable module of Dynamics AX 2012. There are several options to do the payment flow:

  • Option A – payment journal and settlement function: to create payments for one vendor
  • Option B – payment journal and payment proposal: to create payments for several vendors in one journal

Option A: payment journal and settlement function

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Access: AP > Journal > Payments > Payment journal

  • Create a new journal : click on new.
  • Select a journal name.

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  • Click on “Lines”
  • In the field “Account’ select the vendor account.
  • Click on Function> Settlement

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  • Select invoices to pay
  • Invoices with a exclamation mark symbol are already selected for an other payment.
  • Discount amount are automatically calculated.
  • And close the form.

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  • Information about invoices are filled.
  • Enter a description,
  • And the offset account (bank account)
  • Complete other information if needed: payment reference, …

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  • Depending of the method of payment, generate the payment.
  • Click Function > Generate payment

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  • Update parameter of the payment
  • Click OK

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  • And post the journal.

From the vendor transaction form, you can retrieve the invoices settled with the payment:

Access: AP > Common > Vendors > All vendors > Click Transactions

  • Select the transaction
  • Click History

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Option B: payment journal and payment proposal.

This option is useful when we need to create payments for several vendors in one journal. For example, all payments at due date pay by EFT, …

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Access: AP > Journal > Payments > Payment journal

  • Create a new journal : click on new.
  • Select a journal name.

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  • Click on “Lines”
  • Go to Payment proposal > Create a payment proposal

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  • Select options of you search: proposal type, due date, currency, methods of payment, …
  • Click on Payment to print a report.

Use the Period field in the Methods of payment – vendors form to indicate whether the invoices should be combined in an automatic payment proposal. Select from the following options:

  • Invoice: Create one payment transfer for each invoice.
  • Date: Create one payment for all invoices that have the same due date.
  • Week: Create one payment for all invoices that have a due date in the same week.
  • Total: Create one payment for all invoices.

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  • In the vendor payment proposal form, check the invoices to pay.
  • Unselect invoices or customer if needed.
  • If you need to update an information for several lines (method of payment for example),
  • Select invoices to update.
  • Click on “Multiple change”.
  • Enter the new method of payment (or other).
  • And click on “OK”.

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  • The information in the top screen are the details of the lines in the bottom of the screen (if the field Link is selected).
  • Click to “Transfer” to transfer all the information in the journal lines.

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  • Complete information in the journal lines if needed
  • Generate the payment
  • Post the journal

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2 thoughts on “Vendor payment journals

  1. Every post from you confirms what we’ve learned under lack of documentation circumstances is fairly correct..Thanks

    Reply

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