Fixed assets transactions: acquisition

This article describes the fixed assets acquisition transactions in Dynamics AX 2012.

1/ Introduction

There are severals options to create acquisition transactions in Dynamcis AX 2012:
  • Option 1: Manual creation and general ledger journal
  • Option 2: Manual creation and Fixed assets journal proposal
  • Option 3: Manual creation and vendor invoice journal
  • Option 4: Purchase order and automatic creation

To allow a fixed asset acquisition from the purchase module (option 3 ad 4), you need to select fixed assets parameters:

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2/ Option 1: Manual creation and general ledger journal

  • Step 1: Create new fixed asset
    • Access: FA > Common > Fixed assets.
    • Create a new fixed asset.
    • Enter all informations you need : location, technical informations, insurance, …

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  • The fixed asset status = Not yet acquired

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  • Step 2: Create a new journal
    • Access : GL > Journals > General Journals.
    • Create a new journals and go to lines form.
    • In accounting type field: select “Fixed asset”
    • Enter the fixed asset number in the account field.
    • The offset account is automatically filled by the offset account from the value model.

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  • In tab “Fixed asset”, check the value model and select transaction type and post the journal.

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  • Step 3: Fixed asset acquired
    • Access: FA > Common > Fixed assets
    • Check the fixed asset : price comes from the ledger journal.
    • FA status is now “Open”.

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Remark : For the step 2, you can use a fixed asset journal instead of a general ledger journal.

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3/ Option 2: Manual creation and Fixed assets journal proposal

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  • Step 1: Create the new asset.
    • Access:  FA > Common > Fixed assets.
    • Create a new fixed asset.
    • Enter all informations you need : location, technical informations, insurance, …
    • In the value model form: enter the acquisition price.
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  • Step 2: Fixed asset journal
    • Access: FA > Journals > Fixed assets journal.
    • Create a new journal and go to Line form.
    • Use the proposal functionality : click Proposals > Acquisition proposal

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    •  Select « not yet acquired » fixed assets.

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    • Journals lines are created automatically.
    • The price come from the fixed asse form.
    • Check and post the journal.

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  • Step 3: Fixed asset acquired
    • Access: FA > Common > Fixed assets
    • FA status is now “Open”.

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4/ Option 3: Manual creation and vendor invoice

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  • Step 1: Create new fixed asset
    • Access:  FA > Common > Fixed assets.
    • Create a new fixed asset.
    • Enter all informations you need : location, technical informations, insurance, …

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  • Step 2: Create vendor invoice journal
    • Access: AP > Journals > Invoices > Invoice journal
    • Create a new journal and go to the line form.
    • Select « Fixed asset » in the Account type and enter the Fixed asset number in the Account field.
    • Select the vendor account in the Offset account

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    • In the tab « Fixed assets », check the transaction type and the value model.
    • Post the journal

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  • Step 3: Fixed asset updated
    • Access: Fixed assets > Common > Fixed assets > Fixed assets
    • In the fixed assets form the price and the status are updated

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5/ Option 4: Purchase order and automatic creation

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  • Step 1: Create a purchase order
    • Access:  AP > Common > Purchase orders > All purchase orders
    • Create a new purchase order.
    • Enter all the informations as a regular purchas order.
    • In Line details: check the « New fixed asset » box and select fixeed asset group.
    • Confirm the purchase order.

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  • Step 2: Product receipt.
    • Tab Receive > Button Product receive
    • When you post the product receipt, you can check the fixed assets parameters.

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  • Step 3: Vendor invoice
    • Tab Invoice > Button Invoice
    • Enter invoice date and invoice number
    • In tab « Fixed assets » (line details) data are automatically updated.
    • Post the invoice.

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  • Step 4: Fixed asset form
    • Access: FA > Common > Fixed assets > Fixed Assets
    • The fixed assets is created, the status is open and the price is updated
    • Enter all other information you need.

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