Vendor invoice journal: basics

This article describes how to use the vendor invoice journal in Dynamics AX2012.

1/ Create a new journal

Access: AP > Journals > Invoices > Invoice journals

  • Click on new.
  • Select the name of the journal.
  • Enter a description in the field “Description”.

VendorInvoiceAP001

2/ Create lines: 

  • Click on “Lines”
  • Select a vendor account.
  • Enter the invoice number in the field “Invoice”.
  • Enter a description in the field “Description”.
  • Enter the total amount of the invoice in the field “Credit” or in the field “Debit” if it is a credit-note.
  • Enter the charge account in the field “Offset account”.

VendorInvoiceAP002

  • In the tab “Invoice”, check that the field “Approved by” is not empty

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3/ Validate the invoice journal

  • Click on Validate > Validate to check if mandatory data are correct.
  • Click on Post > Post to post the invoice in the accounting.

VendorInvoiceAP004

  • To check accounting: click on Inquiries > Voucher

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